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Senior Executive Assistant

ZeroFOX

ZeroFOX

Administration
Baltimore, MD, USA
Posted on Saturday, May 4, 2024
OPPORTUNITY OVERVIEW
ZeroFox seeks a trustworthy Executive Operations Team Lead to support our fast-paced executive team in Baltimore, MD. We need a self-starter with multi-team coordination experience. We need a person with exceptional organizational skills, problem-solving capability, ability to multitask, and can-do / will-do attitude.
Do you like tackling new challenges each day? Do you want to work in a fast-paced environment? Then come join us in the hottest building in downtown Federal Hill to play a critical role in supporting our amazing executive leadership!

Role and responsibilities

  • This position supports the CEO, CFO, and Chief of Staff.
  • In coordination with the Chief of Staff (CoS), create a welcoming environment both virtually and in-person for ZeroFox executive team members, employees, Board members, customers, and guests.
  • Prioritize and manage directly with the CoS on multiple projects simultaneously, following through on issues in a timely manner.
  • Provide high-level administrative support to multiple executive team members, e.g. handle tasks of a highly confidential nature, travel and lodging, itineraries, personal expense reports, calendars, and company meetings and events.
  • Work closely with the CoS to establish, refine, and execute upon procedures around the executive team, the company headquarters and executive maintenance, supplies / ordering, and policy. Makes proactive recommendations to policy.
  • Plan internal and external meetings of varying sizes and sensitivities.
  • Maintain a wide variety of complex electronic document files and records.
  • Perform multiple tasks to meet changing team needs and work on miscellaneous projects, as assigned.
  • In partnership with CoS, leads the executive team admins and office staff to schedule meetings, align calendars and stay up to date on cross functional projects.
  • Create regular reports and update internal databases.
  • Run errands that require use of a timely, on demand vehicle.

Required qualifications and skills

  • Successful experience providing support to a fast-paced team of executives, typically obtained within 5+ years.
  • Superior organizational and communication skills, with detail orientation.
  • Proven ability to participate in highly confidential discussions and maintain the complete trust of all those with whom they interact.
  • Ability to exercise discretion and tact with sensitive information.
  • Ability to prioritize and make sound judgment calls when needed.
  • Ability to work under pressure and solve problems.
  • Proactivity, ability to anticipate executives' needs.
  • Proficiency with Google doc, sheets, slides, and calendar.
  • Ability to arrive early, stay late or work weekends as required.
  • Consummate professionalism in manner, dress, and communication; excellent verbal and written communication skills.
  • Solid problem-solving, multitasking, organizational ability.
  • Ability to pay attention to detail and prioritize multiple high priority projects
  • Ability to work independently.

Desired qualifications and skills

  • Google Calendar, Google Drive, and Zoom Fluency
  • Events planning experience
  • Paralegal experience
  • Previous work at a technology firm
  • 4-year college degree

Benefits

  • Competitive compensation
  • Community-driven culture with employee events
  • Regular catered lunches for in-office work; snacks, drinks available daily
  • Generous time off
  • Comprehensive health benefits & 401(k) plan
  • Fun, modern workspace
  • Respectful and nourishing work environment, where every opinion is heard and everyone is encouraged to be an active part of the organizational culture

Interested?

  • Ready to apply? Visit us at https://www.zerofox.com/careers to find out more and join the best team in the security industry.
  • Not ready to apply? Email careers_at_zerofox_dot_com to speak with a member of the team!

Other Information

  • This position will report to the Chief of Staff
  • This role requires occasional work on nights and weekends as needed.
ABOUT ZEROFOX
ZeroFox’s mission is clear: we protect customers - their data, their assets and their people - across the internet. Through AI-powered technology, global intelligence collection and services provided by a team of expert analysts and threat hunters, we give customers the protection and intelligence needed to disrupt a new era of attacks on the surface, deep and dark web. Now is a great time to join the Fox Den: with $150M+ in funding to date, recognition from Forrester as best-in-class in brand intelligence and numerous awards and honors, joining the ZeroFox team means joining a culture that is committed to excellence and growth. That means committing to the success of each of our employees so you can be the best version of yourself on the best team. If you’re ready to join a team that is mission-oriented, customer-focused, collaborative and dedicated, you’ve come to the right place.
Equal Opportunity, Diversity & Inclusion
We aim to build a team that represents a variety of backgrounds, perspectives, and skills. We embrace inclusion and ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, military or veteran status, or any other personal characteristic.